Cloud ERP for Small Business Features Overview
ERP project accounting VersAccounts is a cloud ERP system designed for fast growing businesses, between $1-$50M in annual revenue, looking to upgrade business management solutions they currently have including entry-level accounting products or mid-tier legacy on-premise ERP systems.
Built from the ground up on the latest cloud and mobile technology, the VersAccounts Cloud ERP system allows businesses to automate and optimize their operations across multiple companies, countries, and currencies, from one integrated ERP system.
This includes customers in distribution, e-commerce, multi-channel retail, manufacturing, as well as pharmaceutical and food companies that need capabilities not found in older ERP systems. Some of these capabilities include easy integration with other systems, easy customization of the software, and anytime, anywhere access to the system from any device including tablet computers and smartphones.
The diagram on the right shows the broad suite of deep capabilities available in the VersAccounts Small Business Cloud ERP system, either as part of the Core ERP Modules (most are included in the base price of the relevant product edition) or as add-ons if customization and integration are required (see pricing).
Core ERP Modules:
No matter if you have one company or many, VersAccounts Small Business Cloud ERP system allows you to manage all of them in a single system.
Multi-entity capabilities of our online accounting software for small businesses includes the ability for entities to operate in different currencies and to consolidate financials across entities.
Financial capabilities included in the Core ERP Modules include:
- General Ledger
- Accounts Receivable
- Accounts Payable
- Cash Management
- Fixed Asset Management
Purchasing and Order Management
The VersAccounts Small Business Cloud ERP system includes straightforward and simple accounting software for small businesses that supports full cycle Purchase-To-Pay and Quote-to-Cash processes as part of the Core ERP Modules.
Purchase-To-Pay includes everything a business needs to support procurement of raw materials, finished goods, or services. This includes control and visibility over the entire life-cycle of a purchasing transaction – from the way an item is ordered to the way that the final invoice is processed – providing an organization with detailed insight into cash-flow and financial commitments.
The Quote-to-Cash process includes everything required to manage and optimize the process of sending out a Quote, receiving and entering a Sales Order, Shipping product, Billing a customer, receiving Payment, managing Returns, as well as Sales/Use Tax, and Sales Agent Performance Management capabilities.
Orders can be received in a variety of ways including via phone, fax, email, or scanner into a Sales Order, via e-Commerce, via POS, via EDI, or via the VersAccounts Small Business Cloud ERP system REST Interface.
The VersAccounts Small Business Cloud ERP system supports a comprehensive set of distribution related capabilities in the core ERP modules. As with all good Cloud ERP solutions, VersAccounts includes the ability to manage inventory across multiple locations and systems including e-Commerce and POS systems, drop-shipping, paperless receiving, and easy cycle counting.
Additional capabilities are available for more sophisticated distribution support processes like scanner and mobile device based pick/pack/pay/ship processes as well as industry specific capabilities like DSCSA product tracing capabilities required in the pharmaceutical industry.
The VersAccounts Small Business Cloud ERP system’s production capabilities cater to either the process or discrete manufacturing needs of customers. These capabilities include the creation and tracking of production orders across the manufacturing process including support for multi-level BOMs and recipes, ad-hoc changes in process and parts/ingredients, and precise and thorough tracking of all costs.
Customer Relationship Management
The Core ERP Modules in the VersAccounts Small Business Cloud ERP system include a robust CRM capability that supports Contact (both for customers and suppliers) and Service Management with Pipeline Management scheduled to be released in the near future.
Because CRM is integrated within the basic ERP system every aspect of the customer or supplier relationship, including support cases as well as back-office information such as bills, invoices, product pricing etc. is available to ERP system users.
e-Commerce and Multi-Channel Retail
We offer the best accounting software for online sellers which operate integrated e-Commerce and Multi-Channel Retail includes integration with 3rd party e-commerce platforms as well as POS systems.
The capabilities of these integrations included the ability to exchange transactional data with these systems, provide status updates, as well as support complex transactions across these systems including inventory transfer between systems and locations. In addition, the VersAccounts Small Business Cloud ERP system includes the ability to remotely manage Master Data on multiple e-commerce and POS systems including product description, pricing, images, etc.
VersAccounts Small Business Cloud ERP system’s Project Accounting capabilities let customers track, view, and report on all billable and non-billable time and expenses related to a project.
Real-time tracking of revenues and costs provides insight into your current projects so that you can track gains or losses, and where the bottlenecks and unaccounted costs are occurring. In addition, as the project progresses, you can make changes to the estimated budget and track it versus actuals to keep both in sync.
VersAccounts Small Business Cloud ERP system's web based inventory management capabilities support raw materials, work-in-process, and finished goods. Complex BOMs and kitting are supported.
VersAccounts supports multiple warehouses, serial-numbered and lot-numbered items, barcoding, custom-data fields, and any measurement units.
Reporting and BI
VersAccounts offers a large number of standard reports that can be customized for individual customer needs. New custom reports can be created by either the customer or by VersAccounts
Besides reports, VersAccounts offers an interactive dashboard with drill-down capabilities. Dashboard widgets can be customized as well as new widgets can be created.
Both reports and widgets can use the multi-dimensional GL capabilities of the VersAccounts Small Business Cloud ERP system to analyze data to the finest granularity possible.
VersAccounts Small Business Cloud ERP eliminates the need to file and store paper copies of invoices, contracts, purchase orders and other important documents that you may need for future reference or in an audit.
Instead you can quickly scan and safely store them into the VersAccounts Small Business Cloud ERP system and have them available to you later, anywhere, at any time.
VersAccounts Small Business Cloud ERP global features allow organizations to use a single ERP system to manage all their business entities, statutory and tax regimes, in multiple languages, currencies, and countries.
Secure and Mobile
The VersAccounts Small Business Cloud ERP system is 100% accessible anytime, and on any device, including desktop and laptop computers, tablet devices and mobile phones. Our solution is the best Cloud ERP for small businesses as it is designed with industry best practices and consistent with regulatory requirements.
Third-Party Products and Integrations
We understand that we can’t be everything to everyone – and we don’t want to be. Running a modern business requires the use of multiple business systems, of which the VersAccounts Small Business Cloud ERP system is just one.
So, we remain focused on offering our customers the best possible cloud ERP solution that they can buy. It also means we are committed to providing as many pre-existing standard integrations with the 3rd party, CRM, logistics, banking, payment, and other products and services that our customers need. Some examples of pre-existing standard integrations offered by VersAccounts include:
- ACH Gateways/Banks
- Credit Card Gateways
- Expense Management Applications
- Time Tracking Applications
- EDI WANs
- POS Software and Terminals
- Shipping Services
- Pick/Pack/Ship Order Fulfillment/3PL Services
- Multi-Channel eCom Order/Inventory Management Hubs
- Online Marketplaces
- e-Commerce Platforms
As well as Integrations with specific vendors and their offerings like:
- eCommerce - Shopify, x-Cart, Magento, etc.
- Point of Sale - iMongo
- Sales Tax - Avalara
- CRM - SalesForce
- Payroll - Wagepoint
We also understand that there may be integrations we don’t have or maybe you have internal systems that need integration and you need the coordination between them to be automated - and data transfer should not require manual intervention, or re-keying.
The VersAccounts solution offers several ways to achieve these goals through custom integrations. This includes a powerful, REST API that enables tight, real-time, integration with the other on premise and cloud-based systems that you may have already deployed, as well as a more traditional file system based approach when a looser coupling between systems is enough.
The VersAccounts Small Business Cloud ERP system is capable of handling the tracking and tracing requirements associated with the 2013 Drug Supply Chain Security Act (DSCSA). While other DSCSA ERP solutions require an entirely separate system to ensure compliance, VersAccounts Small Business Cloud ERP users enjoy full compliance within a single system. This includes pharmaceutical track-and-trace transaction information, history, and summaries - all of which are required by the compliance policy.